Documents to get ready for your mediation


Prior to the start of the mediation, the mediator normally seeks a comprehensive collection of paperwork in order to have a thorough knowledge of the property or real estate dispute. These resources provide the mediator with the foundation for informed discussions and assist in directing the parties towards a resolution. The essential documents include:


Contracts and agreements:
Copies of any relevant contracts or agreements related to the property, including purchase agreements, lease agreements, or construction contracts.

Communication records:
Correspondence between the parties, including emails, letters, or any written communication related to the dispute. This helps the mediator understand the history and context of the conflict.

Property records and titles:
Deeds, property titles, surveys, and any other official documents outlining the legal ownership and boundaries of the property.

Financial documents:
Financial records such as mortgage documents, loan agreements, and any financial transactions related to the property dispute. This includes information on outstanding payments, loans, or liens.

Insurance documents:
If applicable, documents related to property insurance, including coverage details and any relevant claims made in connection with the dispute.

Pre-existing mediation or legal agreements:
If the parties have engaged in previous mediation sessions or legal proceedings related to the dispute, documentation of those agreements or outcomes.

Relevant permits and approvals:
Documents related to permits and approvals for property development or modifications, helping the mediator understand the regulatory context of the dispute.

Photographic or visual evidence:
Photographs or visual evidence illustrating the condition of the property, any disputes, or construction-related issues. Visual aids can provide a clearer understanding of the situation.

HOA (Homeowners Association) documents:
If applicable, documents related to the homeowners association, including bylaws, rules, and any previous disputes or decisions.

Land use and zoning documents:
Information on local zoning laws, land use regulations, and any documents indicating the permissible uses of the property.

Recent property appraisals or valuations:
Appraisals or valuations of the property, which can be useful in assessing the financial impact of the dispute and potential resolutions.

Inspection reports:
Reports from property inspections, highlighting any structural issues, damages, or concerns that may be contributing to the dispute.


A more thorough and informed mediation session can be facilitated by the mediator having a thorough grasp of the legal and factual issues of the property dispute by acquiring and studying these papers prior to the mediation process.


Legal aspects of real estate mediation


The legal framework surrounding real estate disputes is multifaceted and varies by jurisdiction, but it generally involves a combination of statutory law, common law, and regulations specific to real property. Here are key elements of the legal framework:


Contract Law: (Relevant legislation and case law) Various statutes and case law govern real estate contracts, including laws related to the formation, interpretation, and enforcement of contracts. For instance, the statute of frauds often requires real estate contracts to be in writing.

Property Law: (Deeds and Titles) The legal transfer of property is often governed by laws related to deeds and titles. These documents establish ownership rights and are subject to specific legal requirements.

Land Use and Zoning Laws: (Local Regulations) Municipalities often have zoning ordinances and land use regulations that dictate how properties can be used and developed. Violations or disputes related to these regulations may lead to legal proceedings.

Landlord-Tenant Law: (Lease Agreements) Disputes between landlords and tenants are governed by landlord-tenant laws, which outline the rights and responsibilities of each party. These laws cover issues such as rent, repairs, and eviction procedures.

Construction Law: (Building Codes and Regulations) Construction-related disputes involve compliance with building codes and regulations. Legal frameworks address issues such as construction defects, contractor disputes, and safety standards.

Environmental Laws: (Regulatory Compliance) Environmental laws may impact real estate transactions by requiring compliance with regulations related to contamination, hazardous materials, and environmental impact assessments.


Incorporating legal ideas into mediation is a complex but critical procedure that creates a balance between mediation’s informality and the organised character of legal frameworks. By initially building a foundation of understanding with the parties concerned, mediators can easily integrate legal ideas. Clarifying the applicable legislation, contractual responsibilities, and property laws relevant to the dispute is part of this process.


Key benefits of real estate / property dispute mediation


The uncertainty and stress stemming from ongoing disputes may create an unsettling environment for occupants. For tenants, disputes between landlords and property owners can introduce instability, potentially leading to concerns about lease agreements, property maintenance, and even the possibility of relocation. Residents may experience disruptions in their daily lives, such as construction delays, access issues, or changes in the neighbourhood landscape, all of which can affect their quality of life.


Furthermore, the property’s reputation might be harmed, impacting the perceived attractiveness of the area or structure. This can have an effect on property prices and, as a result, the financial well-being of both property owners and inhabitants.


The benefit of mediation in property disputes is vast but the greatest benefit is reaching a decision outside of the confines of the court order. Often these disputes involve neighbours who are going to live beside each other and see each other most days for most of their lives. Being able to find a solution to suite both parties which is thought up and agreed between themselves, rather than enforced by a judge, provides for a much happier home living environment.

Reach out to any of our nationwide DDR centres or on social media to find out more or to book an appointment:


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